Learnit Training


1. Working with styles and an automatic table of contents (Basic)

A Word document can be formatted best (and most beautiful) by using styles. Styles can be uniformly formatted, such as document titles and headings above chapters.

The group styles can be found On the Start tab:

Apply Styles

We'll first apply styles to a document where they haven't been used yet.

  • Open the file: Station Haarlem-styles. docx
  • No styles have been used in this document.
    Place your cursor on the title "Station Haarlem". You see in the styles group that the style Is Selected by default . That's the default text, without any further formatting.
  • In the Styles Group, click The Style title.
  • Now place the cursor in the text under the title "from Wikipedia, the free encyclopedia".
  • In the group, click Styles On the button More
    You will see all the styles. Click on the Style Subtitle.
  • There are also headings in the document that have not yet been assigned a style.
    Place your cursor on the "history" header.
  • In the styles Group, Click the Heading 1 style
  • Also give the heading 1 style to the heading "station building" and to the heading "railway Lines" on the second page.

Change Styles

We can customize the style of styles in the Designtab. For example, here we can choose a different theme, font, or other color scheme:

  • We are going to apply a different theme first.
    Place the cursor somewhere at the top of the document.
  • Go to the tab Design. Click the button Themes:
  • Click on the Retrospect theme and look at the changes in the document.
  • Within the theme, We can also choose a different Style Series. This is located next to the button Themes.
    Click on the Second Style Series (shading):
  • We also choose another Color scheme. Click the button Colors:

    Choose the color scheme Deep Blue.
  • Last, we apply the Font To. Click the button Font:

    Choose the font Corbel.

Automatic Table of Contents

An additional advantage of working with styles is that a table of contents can be automatically formatted. Therefore, it is no longer necessary to type it manually. We will also create a table of contents for our document.

  • Place the cursor at the end of the line for the heading "History" and press [Enter].
  • We have now created space for a table of contents.
    Type Here "Table of Contents", make this word boldface and press [Enter].
  • Go to the tab References.
    Click the button Toc and choose Automatic Table of Contents 1:

    The program automatically inserts a table of contents in which all headings are processed.
  • If you have the button, you can click a heading to jump to it in the document.
    Press and at the same time click on "Railways".
  • Change the heading "Railroad lines" to "railway lines on the station"
  • Go back to the table of contents.
    Note that it is not yet adjusted to the new heading.
    To enter the new header in the table of contents, click the table of Contents, and then press the button
  • Then, in the window, choose Update In its entirety:

    And click OK.
    The table of contents is now completely updated.

We have now finished the exercise.