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Training Access

Access courses can be followed at Learnit at all levels. From the basic course Access to the Access Expert course. In all versions, Access 2010 TM Access 2016 and Office 365. In addition, you can also follow the Access courses as e-learning.

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Excel-Access 0:1

In the summer of 2015, there has been a large-scale research into the use of Excel worksheets in America. Many thousands of sheets have been viewed. And what turned out? Most of these worksheets do not contain any formula. This apparently means that Excel is mainly used to store data without being counted.

In practice I also come across many Excel users who create all sorts of lists or list in Excel. I understand that too, because the pane layout is useful and simple with filters the correct data can be selected. The problems occur when data from a worksheet needs to be linked to other worksheets. This is not possible with a few simple formulas and is often almost impossible. Although Excel has a number of database functions (DSUM, DCOUNT,..), they are again meant to be counted.

The solution that is not obvious, but often much better, is to import the data into MS Access. This is generally problem-free and Access creates tables. Establishing relationships between data is now easy. In the ' Relationships ' menu option, lines between fields from different tables can be drawn to create relationships. Various options can be used to ensure the integrity of the data. For example, only an order can be added if a customer has been created first. This data integrity is not present in Excel.

Access makes it easy to create forms (input screens) to make it even easier for users. Also to export is thought. Through reports, the information can be printed very flexibly to paper or PDF. It can also be easily exported to Excel. In Access, even most Excel functions can be used to create calculations.

It is always important to use the right tool when working. This also applies in the office. When an EXCEL worksheet does not contain formulas, it is usually better to choose Access.

Muhammad Nadeem

Office Trainer

Do you want personal guidance, feedback and practice with your own situations? Sign up for an Excel training or Access training You can follow our Office training in versions 2007, 2010, 2013 or 2016

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The 8 most convenient Office 2016 features

Microsoft Office, for many known as Word, Excel, PowerPoint, Access and Outlook, has been completely revamped for the 2016 edition. As in every new version, a lot of changes have been made, and we like to put the 8 most convenient of these on a row.

1. Real-time co-authorship

Collaborating efficiently is one of the main objectives of Microsoft Office 2016. It will not surprise you that from this version you can work with different people simultaneously on the same document. While you are already reading the first paragraph in your Word document, your colleague can continue to write to the following paragraphs, without your work being overwritten by the other. The same goes for PowerPoint, but Word has a unique perk: Here you can even see each other in real-time typing.

2. Send larger files

Send your PowerPoint presentation of 300mb by mail? This is no longer a problem in the new Outlook. As soon as you add an Office 2016 product as an attachment to an email, it will be converted into a link where the recipient can easily download the file. The only condition for this is that the file is already synchronized with a OneDrive account or a SharePoint folder.

3. Smart Lookup

The Smart Lookup function ensures that you don't have to leave Word, Excel or PowerPoint when you want to look up the meaning of a word in your document. Simply select the word in question, right click and then select the option "Smart Lookup". The results you receive are generated by Bing and will be displayed in an "Insights" tab within your document.

4. One-click Forecasting

Excel-Ninjas will undoubtedly count this feature up to their favorites. In the chart section of Excel, you can now conjure up predictions with a simple mouse click. To this end, Microsoft uses the standard "Exponential Smoothing algorithm (ETS) to show effective reliable forecasts.

5. Skype Integration

As mentioned earlier, working together efficiently is very important in Office 2016 and that also proves the Skype integration in the various desktop apps. This allows you to start a Skype call within Word, Excel or PowerPoint, both with Instant messaging, voice calls and video calls. But you can also without leaving the document, share your screen via Skype.

6. Office groups in Outlook

This is perhaps the least discussed novelty of Office 2016, but therefore certainly not the least useful. Thanks to Office groups, it has been done once and for all with traditional distribution lists or cluttered mail conversations. You can now bring together the colleagues you collaborate with in one group, which has a shared Inbox, Calendar, File store, and even integrated OneNote notes.

7. New graphs

For those who are looking forward to the standard charts in Microsoft Office, there is good news. In fact, new chart types have been added that help you to visualize financial or hierarchical data better.

8. Better cross-device support

Finally Office 2016 also puts a big step forward in cross-device support of various programs. Create your Word document on your smartphone, update it on your tablet and add the finishing touch to your PC, all can be done easier than before.