Learnit Training
« Back to all themes

MS Project Training

Microsoft Project supports the user in creating clear reports that can be displayed to all parties involved in the project. The software assists in planning, managing and reporting all kinds of projects. Learnit offers basic and follow-on training, with all the space for customization and possibility of (Incompany) group training.


From vision to evaluation: Tips for project leaders

Whether it's caring for structure, communicating clearly with your team or transferring a vision: Leaders of projects must be from many markets at home to lead their team to good results. Six important tips for today's project leaders.

1. Determine the project goals.

Clear project objectives will determine the focus of your project: Therefore, be as specific as possible. By clearly formulating the project goals, you avoid having to deal with things too much.

2. Ensure a clear vision.

A good project manager ensures clarity and inspires the rest of the team. A useful tool in creating clarity is by using visual means (diagram, graph or drawing). A clear vision ensures that all the noses are on the same side.

3. Ensure clear communication.

To work successfully within projects, clear, open communication is essential. Be clear about the goals and the progress of the project. This ensures a greater commitment of everyone who works on the project (client, project leader, team members, line managers and users). In addition, it is important that everyone is aware of his or her responsibilities within the project. If the responsibilities are not clear, there is a likelihood that a project will be delayed. Good communication is therefore indispensable for a pleasant and effective cooperation.

4. Take care of leadership.

In addition to setting up, structuring and mastering a project, leadership is giving the team members an important part of project leadership. Transfer project goals and ideas convincingly. This will inspire and motivate the team members. A positive attitude shows that you are committed to the project. Give the team members confidence by delegating certain things, for example.

5. Care for structure.

A project can be complex and hectic. Structure is very important to keep the overview. Make use of a good folder structure that is accessible to the entire Project team and make a clear schedule using e.g. MS project.

6. Evaluate the project.

Evaluation is a step that is regularly skipped, while it is an important learning moment. Make sure the whole team participates in the project assessment. What went well? What went less? What can we do better next time? Evaluation is needed at each milestone and not just at the end of the project. If not evaluated is the probability that a subsequent project will fail larger.

Do you want to grow further in Jerol as a project leader? Then our three-day training Project Leadership is something for you. During this training we devote attention to your personal leadership style. After all, your leadership must ensure that the project becomes a success. In This training you learn to convey ideas convincingly. This way you can inspire and motivate your team members. You learn to get the most out of people and recognize individual qualities. Attention is also paid to the contact with the client: how do you ensure that this is as effective as possible? After following the training you will know how to become the most important force in the team and stay!


Is it a project?

Since 1980, project-based work has become increasingly important due to the increasing dynamism and complexity of society and the organisations themselves. Nowadays almost every job is called a project; Even cleaning up the filing cabinet is a project. I think it comes through the time spirit, project management is trendy. That every activity is called a project is clearly a trap ' the bells are heard, but do not know where the clapper hangs '.

You know the memory game of the past: ' I'm travelling and I'll take it.. '. The first player says, "I'm going to travel and I'll take it: a swimsuit". The second player repeats this and adds something. The third player repeats the word of player one and two and adds something, and so on. By means of a holiday planning I outline the choice of ways of working and the distinction.

Every year you go to the same destination via a fixed route, you take the goods with you and the budget is determined accurately by the years of experience. This is routine. If you routinely find ' boring ' and want more spontaneity and adventure, then you choose to improvise. Your global desire is ' where the sun is shining ', so you get in the car and drive. The course is regularly adjusted to the circumstances. New ideas arise during the trip. It is not good to prepare therefore you take different stuff with it and lots of money.

When you approach your holiday planning project, you have a more outlined goal (culture in France, alternating with relaxation). You first determine the functional requirements (castles and beach) and operational requirements (solar hours per month in the region and maximum distance). Then you will find out what choices are available for holiday destinations. You make a choice, determine the route and pick up the necessary stuff and leave. Minor changes are possible at any time of choice.

Project work is between routine and improvising: there is no guarantee that the predetermined result will be achieved by following established procedures, but there is sufficient experience in (type) equal situations to make a road Which is likely to bring the formulated objectives closer.

Within an organisation there are several ways to look at projects and project work. For example, building a house, designing and building is seen as a project in which the architect and the contractor work together. From the top the whole is seen as a project. Masons and carpenters work routinely. From the execution it is seen as routine.

It may also be that the parent organisation performs very regularly activities in the form of a project, for example in the case of renewal of products and research. From the top these activities are seen as routine. The executive researchers work on a project basis. Different layers can be judged on routine and project work.

' Something ' lends itself to a project if there is a comprehensive description of a demonstrable, desired end result beforehand. In addition, the specific effort comes to an end, after reaching the end result. Thirdly, there is a considerable degree of uncertainty as to the end result and/or the road.

When you are again instructed to be involved in a "project", it will stop at this foot light and make a conscious and critical assessment of whether it is an activity or whether it is actually a project. A project is a temporary work of a number of people – usually different disciplines – to achieve a predefined goal with a set budget.


The 8 most convenient Office 2016 features

Microsoft Office, for many known as Word, Excel, PowerPoint, Access and Outlook, has been completely revamped for the 2016 edition. As in every new version, a lot of changes have been made, and we like to put the 8 most convenient of these on a row.

1. Real-time co-authorship

Collaborating efficiently is one of the main objectives of Microsoft Office 2016. It will not surprise you that from this version you can work with different people simultaneously on the same document. While you are already reading the first paragraph in your Word document, your colleague can continue to write to the following paragraphs, without your work being overwritten by the other. The same goes for PowerPoint, but Word has a unique perk: Here you can even see each other in real-time typing.

2. Send larger files

Send your PowerPoint presentation of 300mb by mail? This is no longer a problem in the new Outlook. As soon as you add an Office 2016 product as an attachment to an email, it will be converted into a link where the recipient can easily download the file. The only condition for this is that the file is already synchronized with a OneDrive account or a SharePoint folder.

3. Smart Lookup

The Smart Lookup function ensures that you don't have to leave Word, Excel or PowerPoint when you want to look up the meaning of a word in your document. Simply select the word in question, right click and then select the option "Smart Lookup". The results you receive are generated by Bing and will be displayed in an "Insights" tab within your document.

4. One-click Forecasting

Excel-Ninjas will undoubtedly count this feature up to their favorites. In the chart section of Excel, you can now conjure up predictions with a simple mouse click. To this end, Microsoft uses the standard "Exponential Smoothing algorithm (ETS) to show effective reliable forecasts.

5. Skype Integration

As mentioned earlier, working together efficiently is very important in Office 2016 and that also proves the Skype integration in the various desktop apps. This allows you to start a Skype call within Word, Excel or PowerPoint, both with Instant messaging, voice calls and video calls. But you can also without leaving the document, share your screen via Skype.

6. Office groups in Outlook

This is perhaps the least discussed novelty of Office 2016, but therefore certainly not the least useful. Thanks to Office groups, it has been done once and for all with traditional distribution lists or cluttered mail conversations. You can now bring together the colleagues you collaborate with in one group, which has a shared Inbox, Calendar, File store, and even integrated OneNote notes.

7. New graphs

For those who are looking forward to the standard charts in Microsoft Office, there is good news. In fact, new chart types have been added that help you to visualize financial or hierarchical data better.

8. Better cross-device support

Finally Office 2016 also puts a big step forward in cross-device support of various programs. Create your Word document on your smartphone, update it on your tablet and add the finishing touch to your PC, all can be done easier than before.


Learning by falling and getting up

In this blog I like to share my first experience with project work within my first project with you. At my former employer, the colleagues in the ' policy ' department were in charge of executing the projects and the colleagues of our department were within the projects project team members. Because there were no more hours available in the policy department to carry out a particular project, they proposed to the Director, the client in this, to nominate me to lead this project. The colleague from whom I got the project transferred, gave me a project management booklet. Full of enthusiasm, motivation and inspiration, I started to work energetically with this new challenge; After all, I had never done a project before.

After some time I found out in a painful way that you do not approach a project in a regular way, as you are used to doing your daily work or just doing it. One lid after the other on my nose. Everything that could go wrong went wrong: at the time during the execution of the project was asked whether the project could be presented for an important commission of the client, I said without enquiring to do full "YES!". Upon enquiry it turned out that the project team members had little to nothing what could be presented. The team members gave priority to their regular work.

Project work was done when one had time. Everyone worked part-time, appointments were not fulfilled and deadlines were not met. The client was not aware of the claims, interfered at the wrong moments with the project and did not take the right decision. During the project I have sighed more often, I have been frustrated and cursed my client and project team members.

In order not to lead to a loss of face during the presentation, I was responsible for the project, I have drawn everything to me days before the start and have cobbled the presentation together with the help of the communication officer. Astonishingly, the Commission was impressed by the project. What a relief, I have not fallen by the basket. Upon entering the office, the project team asked how it was gone. When they heard that the Commission was impressed, one project team member said, and proudly, "so! We did well! ". In My head i exploded ' WE?! ' ' WE!? '

What have I been angry with the client and the project team, to find out that this was unjustified and the realization got that the dramatic course of the project was entirely my own fault. Although the project was not satisfactory, I found projects and leading them very interesting. Tóén I have the Project management booklet, which untouched had stayed before and during the project, but once unfolded. While reading had in continuous ' aha moments ' and I found out what I have all failed to do.

To experience success, the project approach asks for a focus on one particular result, other areas remain outside the shot. In addition, all project stakeholders must have the right results in mind and keep it. When you create good conditions, the project takes other areas in the right direction in the wake.

Working in the project could be fun if the people involved were purposeful and practical, and they knew what they were doing and what needed to be done. When you collaborate intensively with each other, it creates a bond and a pleasant working atmosphere. The pleasant course of interaction with the environment, stakeholders, is motivating.

Project management is really a profession and requires a structured way of thinking and working. It is not only leadership, but also structuring. These skills are taught during our training project Management, which is an interactive way of preparing, organizing, structuring and managing a project. To further develop the skills you do by applying them in practice.